ClockShark

ClockShark is a comprehensive mobile time tracking and job management application designed for businesses with field service, construction, and mobile workforces. This cloud-based platform enables companies to accurately monitor labor hours, manage schedules, and track job progress directly from the field. ClockShark eliminates the inefficiencies of paper timesheets by providing a centralized system for clocking in and out, with integrated GPS verification for enhanced accountability. Users adopt ClockShark to streamline payroll processing, improve job costing accuracy, and maintain real-time visibility of their team's activities and location, ultimately saving significant administrative time and reducing payroll errors.

CrewClock Multi-User Kiosk Mode

Administrators can configure a shared mobile device as a centralized clock-in station using ClockShark's kiosk mode. This function is ideal for crew leaders managing teams that may not have individual company phones. The primary action involves setting up a dedicated tablet or smartphone with the ClockShark app, which then allows multiple employees to securely log their hours on that single device. The workflow sequence requires each team member to select their name, choose the relevant job and task, and clock in or out. This task results in a single, organized record of attendance for the entire crew without the need for multiple devices.

GPS Time Stamp and Geofencing Alerts

This ClockShark feature automatically captures location data whenever an employee clocks in, starts a new task, or ends their shift. Users begin by enabling geofencing for specific job sites within the app's admin settings. The primary actions performed by field staff remain the standard clock-in process, but ClockShark works in the background to attach GPS coordinates to each entry. The system can also send push notification reminders to employees when they enter or exit a predefined geofenced area, prompting them to log their time. This workflow ensures accurate timesheets and provides managers with verified proof of presence on site.

Real-Time Schedule Management and Shift Assignments

Managers utilize ClockShark to create, edit, and distribute work schedules directly to their team's mobile devices. The process starts by accessing the Schedule screen from the web dashboard or mobile app to create a new shift. The primary actions involve selecting an employee, assigning them to a specific job and task, and defining the shift timing. Once published, team members receive immediate notifications and can view their daily responsibilities. The sequence allows employees to click on job site addresses within their schedule for instant navigation and to attach photos or comments upon task completion, facilitating clear communication.

GPSTrak Breadcrumb Location Trail

For enhanced oversight of field movement, ClockShark offers an optional GPSTrak feature that provides periodic location updates for clocked-in employees. Administrators must first activate this function in the company settings and ensure employees have granted the necessary permissions. Once active, the system automatically records and updates a team member's location every 15 to 20 minutes, creating a retrievable breadcrumb trail on the map. This ClockShark tool is strictly privacy-focused; location tracking only occurs during active clock-in periods and is completely disabled during breaks or after clocking out, balancing oversight with respect for personal time.

Integrated Payroll and Accounting Software Exports

A core utility of ClockShark is its ability to streamline payroll processing through seamless data export. After reviewing and approving employee timesheets within the app, managers can initiate the export workflow. The primary action involves navigating to the Reports section, generating a payroll summary for a specific period, and selecting the export format compatible with their accounting software. ClockShark integrates directly with major platforms like QuickBooks, Gusto, ADP, and Xero, or can export generic CSV files. This task results in error-free data transfer, eliminating manual data entry and significantly reducing the time required to run payroll each period.

Customizable Time-Off and Overtime Policy Enforcement

ClockShark allows businesses to configure and automate compliance with complex labor regulations. Setup begins in the Admin panel, where managers define company policies for paid time off, overtime thresholds, and break requirements. The workflow sequence involves applying these rules to specific employee groups or individuals. Once active, ClockShark automatically monitors clock-in and clock-out data, applying the predefined rules to each timesheet. The system generates alerts for managers when employees approach overtime, miss a scheduled shift, or submit a time-off request, ensuring consistent policy application across the organization.