Datovka

Datovka: Secure Electronic Delivery Service for Official Mail

Datovka is an official mobile application for the Czech data box (datová schránka) system. It provides citizens and businesses with a secure, government-approved platform for sending and receiving legally binding electronic documents. Unlike standard email, communication through a Datovka data box carries the same legal weight as certified mail, ensuring the authenticity and delivery of official messages from public authorities, corporations, and other individuals. Users rely on Datovka to manage critical correspondence, from tax notices and court summonses to business contracts, all from their mobile device with guaranteed security and delivery confirmation.

Managing Your Incoming Official Correspondence

Within the Datovka interface, users primarily interact with their inbox, which lists all received messages. Each entry displays the sender's name, the message subject, and the delivery date. Tapping on a message opens it for viewing. Datovka supports various file formats, allowing users to directly read PDFs, view images, or download other attachments. The app clearly marks the legal deadline by which a message must be officially answered, if applicable. Users can then choose to reply directly, forward the message to another data box, or simply mark it as read, keeping their official mail organized and ensuring timely responses.

Sending Legally Binding Documents and Messages

To send a new message, users select the compose function within Datovka. They must input the recipient's data box ID or select a contact from their address book. The user then adds a subject line, writes the message body, and attaches any necessary files from their device's storage. Before sending, Datovka presents a final confirmation screen summarizing the transaction. Once sent, the app provides an instant delivery confirmation and a timestamp, creating an irrefutable legal record of submission. This entire workflow ensures that sending official documents via Datovka is both straightforward and fully compliant with Czech legal standards.

Comprehensive Address Book and Contact Management

Datovka simplifies finding and storing contacts for frequent correspondence. The app allows users to manually add new contacts by entering a name and data box ID. Furthermore, Datovka can automatically pull and verify contact details from the central public database using a person's name or identification number. This ensures that the recipient's address is always accurate. Users can create and manage custom groups to easily send messages to multiple recipients at once, such as all department heads or team members. This organized contact system within Datovka streamlines the process of initiating official communications.

Tracking Message History and Delivery Status

For every action taken, Datovka maintains a detailed and accessible audit trail. In the "Sent" folder, users can review all dispatched messages. Each sent item displays its current delivery status—whether it was successfully delivered, received, or is still pending. Tapping on a sent message reveals its complete history, including the exact time it reached the recipient's data box and the moment it was first opened. This transparent logging provided by Datovka is crucial for legal purposes, offering users undeniable proof of delivery and receipt for any official document they send.

Managing User Identity and Application Settings

The initial setup of Datovka requires users to securely log in using their data box credentials and password. Within the settings menu, users can configure various application preferences, such as notification types for new messages. Datovka also allows users to manage their personal identity information linked to the data box, view their data box ID for sharing, and adjust security options. Users can enable biometric login (fingerprint or face ID) for quicker and more secure access to their Datovka app, ensuring that their official mailbox is both easily accessible and protected from unauthorized use.

Handling Advanced User Requests and File Operations

Beyond basic sending and receiving, Datovka supports more complex operations for power users. Individuals can formally request a specific document or action from a public authority directly through the app. The platform also allows for the creation of certified conversions, such as transforming a delivered electronic document into a physically delivered piece of mail with a verified receipt, for a fee. Users can also export their messages and attachments for offline archiving, ensuring they have local copies of all critical communications handled through their Datovka account for their personal records.